Birthday Party FAQs 

Got a birthday coming up? We take the stress of planning away with our fun-filled parties! Whether you have booked with us before, or are planning your first party, we are here to help and below you can find some of our most frequently asked questions, which we have done our best to answer. 

Activity Parties 

For FAQs about Activity Parties at Ainslie Park Leisure Centre which include food, click here

What is the maximum number for my party?

Most venues have a maximum capacity of 25 children, except Jack Kane Sports Centre (30) and Gracemount Leisure Centre (20). 

What is provided?

With all our parties* you will have one hour of fun for your main activity followed by 45 minutes for your food.  When you book your party, your booking will appear as a one hour time slot - please be reassured that your 45 minutes for food are also included. 

*Please Note - parties held at Drumbrae will last 90 minutes and both the activity and food will be in the sports hall. If your party includes a bouncy castle, this will be deflated after an hour to make room for the food.

We will provide the equipment you need for your party and tables and chairs for your food. Please note that you need to provide your own food. 

We will also provide lifeguards for pool parties. For more detail on what to expect on the day in each venue please see below.

What should parents bring?

We only provide the space and equipment required for your party. Please bring everything else you need, for example all catering, cake, party bags, party game prizes, plates, cups and tablecloths and any room dressing. If you’d like music, please also bring this and any equipment needed to play it.

You can bring an external party entertainer/face painter etc with you but please let us know by emailing your birthday party venue once you have arranged this.  You can find our contact details on our website (link to venue page).

You can also bring your own floats for pool parties.

You can decorate the table and/or party area with balloons, banners, etc.

Due to health and safety helium balloons must have a weight on the bottom, and we cannot accommodate pinatas, net balloons, silly string or sparklers.

What ages can play at the party and how many children are allowed?

All guidance regarding age and party number restrictions for all our parties can be found on our booking pages.

Will there be party supervisors provided?

We don’t provide any party supervisors but our staff will be on hand to assist with any questions you may have. 

We ask that you ensure a reasonable number of adults (16 years or over) are at the party.

If you have booked a pool party, children under the age of 9 years old need 1 adult in the pool for every 2 children.  If the children are over 9 years old they do not require an adult in the pool with them. We will, of course, have lifeguards on duty.

How far in advance can I book my party, and do I pay when booking?

You can book your party online up to 6 months ahead and you pay the full amount when booking.

Can I take photographs during my child’s party?

We understand that you want to capture the special birthday moment, but we have to consider the privacy of our other customers if they are in the area of your party. Please speak to a member of the team in the venue about permission to take photographs.

What can I expect on the day?

When you first arrive please speak to one of the Edinburgh Leisure team on site. Party parents are welcome to arrive early and we will try to give you access to the sports hall and separate area for food early, but this is not always possible and is dependent on other bookings.

You will have 60 minutes in the hall or pool and then 45 minutes in the separate area for food/cake/your own games if you wish.

In Drumbrae Leisure Centre both your activity and your food will be in our sports halls. If you have booked a bouncy castle, it will be deflated after 60 minutes to make room for the food.

In Gracemount Leisure Centre your food will be in a separate party room called ‘The Base’.

In Queensferry High School your food will be in the canteen.

In Kirkliston Leisure Centre and Jack Kane Sports Centre your food will be in a separate room.

At the end of the party the team will begin clean-up duties and we would appreciate it if you could vacate the area as soon as your party is finished.

What equipment is included in a Multi-Activity Party?

Each venue has a slightly different range of equipment which is provided for Multi-Activity parties.

Ainslie Park Leisure Centre provides sports equipment (football, short tennis, basketball), ride-on cars and additional play equipment (balls, hoops, frisbees etc.)

Drumbrae Leisure Centre provides football, short tennis, inflatable twister, scuttle bugs, cheerleading kit and space hoppers.

Jack Kane Sports Centre provides football, short tennis, space hoppers, hoops and benches as well as a bluetooth music system.


Soft play Parties 

What is the maximum number for my party?

Soft play parties have the following capacities:

  • Scrambles at EICA:Ratho - max 30 
  • Clambers at The Commie Pool - max 25
  • Tumbles at Portobello - max 20 

What is provided?

Your party will be for a total of 1hr 45 min.

You will have one hour of soft play fun followed by the remainder of your time with exclusive use of our party room. When you book your party, your booking will appear as a one hour time slot - please be reassured that your 45 minutes for food are also included. 

In the party room we will provide the birthday food packages you have ordered and tables and chairs and we will provide music. You will also have a party host who will help ensure your party goes smoothly. For health and safety reasons please ensure there are a reasonable number of supervising adults attending. Please see below for guidance.

What should parents bring?

Please bring tablecloths (if you wish) and your own birthday cake, napkins for cake and party bags.

If you would like us to use themed plates, cups, tablecloths etc that you have brought please let your party host know on arrival.

If you are planning on playing any party games run by yourself or our party host, please provide the prize/s including any pre-wrapped pass the parcel prizes. This can only be done if time allows.

Can I decorate the room?

You can decorate the party area with balloons, banners, etc. approximately 30 minutes before the children are due to eat. (RCP and EICA)

You can decorate the party area with balloons, banners, etc. Please note that you will only have access to the party room 15 minutes before the children are due to eat. (TAP)

Please note that due to health and safety helium balloons must have a weight on the bottom, and we cannot accommodate pinatas, net balloons or sparklers (silly string & confetti balloons).

What should children wear to the party?

Please make sure children wear socks or tights. No bare feet please! To avoid friction burns on the slides we advise trousers and long-sleeved tops be worn.

What ages can play at the party and how many children are allowed?

Children must be 10 years or under. Children from ages 1 – 10 years old must be booked online and paid for at time of booking. Babies under 6 months are free. Babies from 7 – 12 months can come along to the party (no food) for the soft play charge for this age. Please speak to reception when you arrive. (Subject to availability of space) Prices are on our website.

Can all the adults stay?

Our soft play team are not responsible for supervising party children, so we ask that you ensure a reasonable number of adults (16 years or over) attend the party. However please be aware that we have maximum capacity levels in soft play and our party rooms (12 adults)

Can parents pay for another sibling to play in soft play at the same time?

Yes, but this is dependent on there being space within the softplay and does not include party food.

What can I expect on the day?

When you first arrive please report to the main reception. Party parents are welcome to arrive 15 minutes before the start of their booked birthday party. 

All parties have a host assigned and they will meet everyone at the designated meet and greet point from 15 minutes before the start of the party and take everyone to soft play. 

You will have 60 minutes in softplay. At the end of this, the host will take everyone to the party room for 45 mins of food and fun. They will help to serve the food and organise the cake while the children are still at the table (you can decide whether the children will have their cake during the party or to take home). There is also normally enough time for a couple of party games. At the end of the party the team will begin clean-up duties and we would appreciate it if you could vacate the area as soon as your party is finished.

(EICA) At the end of the party children can be collected from the party room on Level 3.

(RCP)  At the end of the party children can be collected from the party room next to our soft play.

(TAP) At the end of the party children can be collect from the party room.

How far in advance can I book my party, and do I pay when booking?

You can book your party online up to 6 months ahead and you pay the full amount when booking.

Can I take photographs during my child’s party?

We understand that you want to capture the special birthday moment, but whilst the party is on in soft play we have to consider the privacy of our other customers. We ask that adults attending speak to the party host first about permission to take photographs within our soft play.

How do I let you know about any dietary requirements?

Once you have selected your party there will be a form for contact details.  On this page please detail any dietary requirements you may have in the relevant field.

Can I add more children on to my booking?

Yes, we will send you a reminder 14 days before your party for you to contact us if you need to add more children on to your party booking.  This must be done a minimum of 7 days before your party.  When you contact us we will take payment for the additional children over the telephone so please have your debit/credit card handy.


Adventure Parties 

What is the maximum number for my party?

We have Climbing Adventure Party packages for up to 6 or 12 children.  Clip 'n Climb parties have a maximum capacity of 20 children (the non-exclusive party also has a minimum number of 12).

What is provided?

You will have one hour of climbing fun followed by 45 minutes exclusive use of our party room. 

In the party room we will provide the food birthday packages you have ordered and tables and chairs and we will provide music. You will also have a party host who will help ensure your party goes smoothly. For health and safety reasons please ensure there are a reasonable number of supervising adults attending, especially for younger children (see guidance below).

What should parents bring?

Please bring tablecloths (if you wish) and your own birthday cake, napkins for cake and party bags.

If you would like us to use themed plates, cups, tablecloths etc please let your party host know on arrival.

If you are planning on playing any party games run by yourself or our party host, please provide the prize/s including any pre-wrapped pass the parcel prizes.

Can I decorate the room?

You can decorate the party area with balloons, banners, etc. approximately 30 minutes before the children are due to eat.

Please note that due to health and safety helium balloons must have a weight on the bottom, and we cannot accommodate pinatas, net balloons or sparklers.

What should children wear to the party?

Please make sure children wear comfortable clothing and closed toes shoes or trainers. Glasses must be secure and any jewellery such as rings and ear-rings should be removed. It can be cold in the arena, so in winter months please wear warm clothing.

What ages can play at the party and how many children are allowed?

Clip n Climb: Children must be 4 years or over. For little clip n climbers we anticipate that you will provide adult clippers at a ratio of 1:4. Usually children aged 9+ years are able to clip themselves in, but if you think any climbers may have difficulty clipping then please be prepared to assist. Children remain the parent/guardian’s responsibility during a Clip n Climb session, the Clip n Climb staff are primarily there for safety.

Please also note that guests must be 1.2 metres tall before they can go on the Vertical Drop Slide. There are no height restrictions for any other element of Clip n Climb. No refunds will be given for unused Vertical Drop Slide places.

Climbing: Children must be from 8years – 16 years old.

Can the adults stay?

Our party host and venue team are not responsible for supervising party children so we ask that as a minimum the responsible parent/guardian stays with the party at all times. Children remain the parent/guardian’s responsibility throughout their time at EICA:Ratho, including escorting all children from the arena to the party room, and in the party room itself.

Clip n Climb: For little clip n climbers we anticipate that you will provide adult clippers at a ratio of 1:4. Usually children aged 9+ years are able to clip themselves in, but if you think any climbers may have difficulty clipping then please be prepared to assist.

How many children can I book?

Clip n Climb: a minimum of 10 and maximum of 20 children can be booked into our Clip n Climb parties.

Climbing: Due to instructor to child ratio numbers, parties can be booked for 6 children or less (1 instructor) or for 7 - 12 children (2 instructors)

What can I expect on the day?

When you first arrive please report to the main reception and ask for the Party Host. Party parents are welcome to arrive early and everyone in the party must arrive 15 minutes before their start time. You and the party host will meet everyone at the designated meet and greet point in reception. Please note if any guest is late they may not be able to take part in the activity and will not be able to do the activity after the allocated time for the party. All parties have a host assigned, however we do not accept responsibility for supervising party children. Please ensure there are a reasonable number of supervising adults attending (see below for guidance).

Your host will help you escort the children to the arena and from the arena to the party room.  After your session in the arena, the host will help you escort the children to the birthday party room for your 45 minutes in our birthday party room. The host will help to serve the food and organise the cake while the children are still at the table (you can decide whether the children will have their cake during the party or to take home). There is also normally enough time for a couple of party games. At the end of the party the team will begin clean-up duties and we would appreciate it if you could vacate the area as soon as your party is finished.

At the end of the party children can be collected from the party room on Level 3.

Will there be party supervisors provided?

A party host will be provided who can also play games with the children at the end of the party in the party room. However, the party host and team at EICA:Ratho are not responsible for supervising party children and we ask that the responsible parent/guardian is with the party at all times.

How far in advance can I book my party, and do I pay when booking?

You can book your party online up to 6 months ahead and you pay the full amount when booking.

Can I take photographs during my child’s party?

We understand that you want to capture the special birthday moment, however we have to consider the privacy of our other customers. We ask that adults attending speak to the party host first about permission to take photographs within our arena.

What are the recommended responsible adult numbers?

Our party host and venue team are not responsible for supervising party children so we ask that as a minimum the responsible parent/guardian stays with the party at all times. Children remain the parent/guardian’s responsibility throughout their time at EICA:Ratho, including escorting all children from the arena to the party room, and in the party room itself.

Clip n Climb: For little clip n climbers we anticipate that you will provide adult clippers at a ratio of 1:4. Usually children aged 9+ years are able to clip themselves in, but if you think any climbers may have difficulty clipping then please be prepared to assist.


Activity Parties including Food 

Only available at Ainslie Park Leisure Centre

What is provided?

With all our parties you will have one hour of fun for your main activity followed by 45 minutes for your food.  When you book your party, your booking will appear as a one hour time slot - please be reassured that your 45 minutes for food are also included. 

We will provide the birthday food packages you have ordered and tables and chairs the equipment you need for your party and tables and chairs for your food. 

What should parents bring?

Please bring tablecloths (if you wish) and your own birthday cake, napkins for cake and party bags.

If you would like us to use themed plates, cups, tablecloths etc that you have brought please let your party host know on arrival.

How do I let you know about any dietary requirements?

Once you have selected your party there will be a form for contact details.  On this page please detail any dietary requirements you may have in the relevant field.

All other FAQs for Activity Parties at Ainslie Park can be found above.